Naomi Gleit: recommendation

Transcript context

…So to close out this portion in this chapter of our conversation on Naomi-isms, I know something else that you're really good at that I've heard from a few people is running meetings, something that a lot of people always want to get better at. Any tips? What have you learned about running a great meeting? A meeting is a high value and it's high cost amount of time, and then I want to make sure it's as productive as possible. What I will do is send an agenda 24 hours prior to the meeting. That agenda will include a pre-read. I've talked to people who if the pre-read is not attached to the calendar invite or associated with a meeting at least 24 hours in advance, they will cancel the meeting. That just goes to show we want everybody in the meeting to have full context, have read the pre-read. Often what will happen in the previous 24 hours is because we're all sending pre-reads on Google Slides, there will be a lot of conversation and questions that get hashed out leading up to the meeting. During the meeting, like I said, I think it's really important for a group of people to be looking at something and anchoring people on something. If somebody joins the meeting, say, five minutes late, they should know exactly where in the agenda you are in the meeting and what is being discussed based on catching up from the visual that's being projected. Usually a meeting can be and hopefully a meeting is really either is a decision meeting. So if there is a decision, I need three options and I need a recommendation that should hopefully help focus the meeting. And then, like I said, I will real-time edit the visual such that we document and have extreme clarity on what is the option that we agreed on and any next steps that we also agreed to. After the meeting, anyone who wasn't in the meeting, that's fine because within 24 hours post-meeting I will send the notes, reply all to the meeting invite and send the notes. So just tactically, I use the calendar invite as the canonical unit by which to handle all of this communication because a lot of times meetings are one-offs, there isn't an existing email or chat thread that maps perfectly to the audience of the meeting, so for me that is the meeting or the calendar invite. So I'll click on the calendar invite, reply all, include the pre-read, pre-meeting, and then do this reply all again post-meeting 24 hours with the notes and the decisions and the next steps. I love this. So many very specific tactics here. I love it. This is food for my brain. I love the always have three options and a recommendation, that's such a simple thing to recommend, but such a powerful way of operating as a PM, just like, "Here are the options, here's what I recommend, here's why."…

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